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Participation Rules & Regulations
1. DEFINITIONS
In this Regulation, the following words and expressions shall (except where the otherwise
requires) have the following meanings:
Applicant - the sole proprietorship, partnership or limited company whose details are
specified in the Application Form.
Application Form - the application form for the Applicant to apply for the right to exhibit at
the Exhibition to which a copy of this Regulation is attached.
Associates -
- any employees, contractors, subcontractors, representatives, or agents of the Exhibitor or its Associates; and
- in relation to an individual Exhibitor means any relatives of the Exhibitor and any company which the Exhibitor or its relative is a shareholder or director of such company;
and
- in relation to a corporate Exhibitor means any shareholders or directors of the Exhibitor and any relatives of such shareholders or directors and any company which the Exhibitor
or its shareholders or directors or any of their relatives is a shareholder or director of such
company.
Complainant - the Exhibitor filing a complaint to the Organiser in respect of an
infringement of intellectual property rights at the Exhibition.
Exhibition - the exhibition to be known as F&A Trade Show, which will be organized by the
Organiser at the Exhibition Venue during the Exhibition Period.
Exhibition Period - the period between June 1 to 3, 2012
Exhibition Venue - Gayatri Vihar, Palace Ground, Bangalore, Karnataka, India.
Exhibitor - the relevant Applicant whom the Organiser has accepted, in writing, its
application to exhibit at the Exhibition.
Organiser - S S Textile Media Pvt. Ltd.
Products - any goods, products, items, samples or exhibits displayed by the Exhibitor at
the Exhibition.
Regulations - the provisions contained in these “Exhibition Rules & Regulations”.
Space - the area within the Exhibition Venue where the Exhibition will be conducted.
Booth - the area within the Space designated to the Exhibitor for the purpose of exhibiting
and promoting its products. This may include the structure and partitioning of the booth as
the case may be, but for the avoidance of doubt shall exclude any areas in front of the
booth.
2. APPLICATION FORM
The Exhibitor acknowledges that by signing the Application Form, has agreed and
undertaken to comply with all its obligations under the Regulations and any other
additional rules and regulations prescribed by the Organiser.
Notwithstanding payment or acceptance of the Participation Fee or part thereof,
submission of the Application Form to the Organiser does not create, whether express or
implied, any rights on the part of the applicant or any obligation or liability to perform any
function or duty on the part of the Organiser.
The Organiser has the sole and absolute discretion to accept or reject, without giving any
reason or explanation, the Applicant's application to exhibit at the Exhibition.
Where the Applicant/ Exhibitor is a business entity or a corporation, the Organiser may at
any time require the Applicant/ Exhibitor to produce copies or certified copies of the
Applicant's Exhibitor's Certificate of incorporation, business registration certificate, and/ or
any other company registration documents.
3. LOCATION OF EXHIBIT SPACE
F&A Trade Show 2012 will be held at the Palace Ground, Bangalore, India. All
measurements and exhibit space layouts shown on the floor plan are as accurate as possible, but the Organiser reserves the right to make such modifications and
changes to exhibit space assignments and to the location of the exhibit space as
may be necessary to adjust the floor plan at any time to meet the needs of the
Organiser, exhibitors, and exhibits. The Organiser reserves the option, in the
event of any emergency or other circumstances beyond its reasonable control,
to either substitute comparable exhibit space or to refund the total rent paid
hereunder.
4. EXHIBITION MANAGEMENT
The Organiser reserves the right to render interpretations and to establish such
further rules and regulations it may deem necessary for the general success of
the Exhibition. The Organiser further reserves the right to decline, prohibit or
expel any exhibit, which, in its sole judgement, is in poor taste or is out of
character with, or reflects poorly upon, the Exhibition or is in violation of the
terms of this contract or any applicable law, rule or regulation.
5. EXHIBITOR SERVICE MANUAL
The Organiser will furnish an Exhibitor Service Manual prior to the exhibition that
will include specifications for labour requirements, labour rates, electricity,
lighting, water, carpeting, furniture, internet access, telephones, food and
beverage service etc.
6. EXHIBIT SPACE EQUIPMENT AND SERVICE INFORMATION
The Exhibitor agrees to be bound by the rules and regulations as may be
established from time to time by the Organiser or as set forth in the Exhibitor
Services Manual, The Organiser will furnish the Exhibitor with the name of an
exhibit service contractor prepared to furnish all services customarily required
within a reasonable time prior to the commencement of the Exhibition. Complete
shipping instructions and information regarding furniture rental, electrical work,
telephone installation, plumbing, labour for erecting and dismantling exhibits,
booths, etc., will be contained in the Exhibitor Service Manual. A service desk
will be maintained in the exhibit area.
7. INSTALLATION AND REMOVAL TIME
The specific times for installation and dismantling of exhibits shall be set forth in
the Exhibitor Service Manual, subject to change at the discretion of the
Organiser. No other times shall be allowed.
8. EXHIBIT DATES
The Exhibit portion of F&A Trade Show will be held on June 1,2,3, 2012 at the
Palace Ground. The Organiser reserves the right to change exhibit hours,
exhibition dates, and/or to change the number of days of the Exhibition as it may
deem desirable.
9. COMPETITIVE EVENTS
The Exhibitor shall not, during the Exhibition and the 2-day period before the first
day of any conference and/or exhibition produced by the Organiser, conduct,
organize, or be affiliated with, within 10 kilometers of said conference or
exhibition(s), any functions, classes, seminars, exhibits, or similar activities
(hereinafter “functions”) for more than 20 people which are similar to,
competitive with or complimentary to, any functions, classes, seminars, exhibits
or other activities at the Exhibition, other than (i) the exhibit provided for in this
contract, or (ii) those functions approved by the Organiser in writing and held at
a location specifically authorized by the Organiser.
10. CANCELLATION
- In the event the Exhibitor cancels all or part of the exhibit space contracted for
hereunder, the Exhibitor shall pay to the Organiser a cancellation fee equal to
50% if the cancellation occurs on or before April 12, 2012. If the cancellation is
done after April 12, 2012, the Organiser shall be entitled to 100% of the contract
value. In no event shall the cancellation fee be less than one-half (50%) of the total value of the contract. Any cancellation fee is due at the time of cancellation.
Whenever the payments already made by the Exhibitor to the Organiser hereunder shall
exceed the cancellation fee payable, the Organiser shall refund such excess to the
Exhibitor. Except for such excess, all payments made to the Organiser under this
contract shall be deemed fully earned and non-refundable. The cancellation fees
described above are paid as liquidated damages and not a penalty. Exhibitor
acknowledges that any cancellation will cause Organiser to sustain significant damages
that cannot be precisely ascertained at contract time.
- If the exhibit space booked by the Exhibitor is not occupied latest by 9.00 a.m. on
June 1, 2012, the Exhibitor shall be deemed to have cancelled the exhibit space
contracted for, and the Organiser shall have the right to use such space as it deems
appropriate and the Exhibitor shall pay to the Organiser all amounts which would have
been due, under the terms of sub-section (A) above as if the Exhibitor had cancelled the
contract as of such date.
- If the Exhibitor fails to make full payment when due under the terms of the contract,
the Organiser may terminate this contract and the Exhibitor shall be responsible for
payment to the Organiser of all amounts which would have been due the Organiser,
under the terms of sub-section (A) above as if the Exhibitor had cancelled this contract as
of the date of such failure of payments.
- Except where the Exhibitor's obligations to pay rent may be reduced in accordance
with the terms set forth in sub-section (A) above, the Exhibitor shall be responsible for
payment of the exhibit space total rent whether the Exhibition is cancelled, delayed or
relocated, in whole or in part as a result of a riot, strike, civil disorder, act of war, act of
God, or any other cause of any kind whatsoever not within the Organiser's reasonable
control.
- The exhibitor shall be responsible for all collection costs and legal fees for any
balance that is placed for collections. In the event that any balance due is placed for
collections, the exhibitor will be responsible for costs associated with the collection of
this balance.
IF PAYING VIA BANK T/T OR WIRE TRANSFER, ALL BANK FEES ARE THE SOLE
RESPONSIBILITY OF THE EXHIBITOR. CREDIT CARDS ARE NOT ACCEPTED.
11. RIGHT OF OFFSET
The Organiser shall have the right to offset the amount of any obligation due and owing to
the Organiser from the Exhibitor against any obligations at any time due and owing to the
Exhibitor by the Organiser, whether under this contract or under any other contract
arrangement or understanding between the Organiser and the Exhibitor. Exhibitor is
subject to Organiser's standard credit terms and policies and Organiser may apply any
amounts received from Exhibitor to any other outstanding balances due to Organiser.
12. USE OF EXHIBIT
The Exhibitor shall provide adequate staff for maintenance and operation of its exhibit
during all exhibit hours. If the Exhibitor contracts basic space, the exhibitor shall provide
carpet or other suitable floor covering for its entire exhibit space, during all exhibit hours.
All demonstrations or other promotional activities, including distribution of promotional
material, shall be confined to the limits of the exhibit space. Sufficient space must be
provided within the exhibit space for the comfort and safety of persons watching
demonstrations and other promotional activities. The Exhibitor is responsible for
keeping the aisles near its exhibit space free of congestion caused by demonstrations or
other promotions. The Exhibitor shall not assign, sublet or share the exhibit space
without the express written consent of the Organiser. The Exhibitor shall display only
goods manufactured or sold in the ordinary course of its business and that are related to
the Exhibition. No individual, firm, or organization, not party to this contract, shall solicit
business within the Exhibitor's exhibit area. No exhibit may exceed 2.5 metres in height
without the express written permission of the Organiser. No portion of any exhibit space
sign or carpeting may extend over or beyond assigned floor space. Interference with the
light and space of other exhibitors is prohibited. Display material exposing an unfinished
surface to neighbouring exhibit spaces is not permitted and must be finished at the
Exhibitors expense. The Organiser reserves the right to perform such finishing at the
Exhibitor's expense. The Exhibitor's booth and/or exhibit shall not intrude or interfere
with the use of any adjacent exhibit area. The Organiser reserves the right to restrict,
segregate or relocate exhibits that, because of noise, method of operation, materials or
any other reason, become objectionable. In the event of any such restriction or removal,
the exhibitor shall have no claim against the Organiser based upon any such restriction
or removal. If the Exhibitor utilizes music (for example, from tape, record, CDs, audiovisual
presentations, live entertainment or radio speakers), the Exhibitor shall first obtain
written permission from the owner for the use of that music as required by applicable
laws. Exhibitor shall comply with all applicable laws, censorship codes, rules and
regulations that pertain to its exhibit.
13. TAXES AND LICENCES
The Exhibitor shall be solely responsible for obtaining any licences, permits or approvals
required under local or state law applicable to its activity at the Exhibition and for
obtaining any tax identification numbers and paying all taxes, licence fees or other
charges that shall become due to any governmental authority in connection therewith.
14. EXHIBIT SAFETY
The Exhibitor hereby represents and warrants to the Organiser that the Exhibitor
has taken steps reasonably necessary to ensure the sound engineering and
structural integrity of its exhibit design and the proper construction and safety of
the exhibit itself, as erected, including obtaining the certification of a registered
structural engineer if reasonably available. The Exhibitor accepts sole
responsibility for any personal injury or property damage that may result directly or
indirectly from the collapse of its exhibit or any portion thereof or the existence of
any other unsafe condition at its exhibit. The Exhibitor hereby agrees to indemnify
and hold harmless the Organiser, the owner and manager of the exhibition facility,
and others lawfully on the exhibit floor, from and against any claim, loss, liability or
damage suffered as a result of the Exhibitor's installation, use, construction or
maintenance of an unsafe exhibit, and the Exhibitor further represents and
warrants that it has obtained adequate insurance to cover its potential liability
hereunder. The Exhibitor will furnish the Organiser with the engineering certificate
and/or insurance certificates evidencing the coverage described herein upon
request prior to or during the Exposition.
15. LIMITATION OF ORGANISER'S LIABILITY
Neither the Organiser, nor any of its affiliates, agents or representatives shall have
any liability whatsoever to the Exhibitor for any loss, expense or damage to the
Exhibitor, its guests, invitees or any of their property, relating to or arising out of the
acts of any participant, visitor or other invitee of the Organiser, other than for the
Organiser's failure to perform its obligations hereunder. Under no circumstances
shall the Organiser have any liability for lost profits or other special, incidental or
consequential damages and the Organiser's total liability hereunder shall in no
case exceed the amount of the total rent actually received by the Organiser from
the Exhibitor. The Organiser makes no representations or warranties with respect
to the nature or number of Exhibitors or Attendees. The Organiser shall have no
liability for any failure to perform its obligations hereunder where such failure to
perform was due to any riot, strike, civil disorder, act of war, act of God, or any other
cause of any kind whatsoever not within the Organiser's reasonable control.
16. INDEMNITY
The Exhibitor hereby agrees to indemnify and hold harmless the Organiser, its
affiliates, and any of its officers, directors, employees or agents from and against
any and all loss, expense actions, claims, and damages, including without
limitation, reasonable attorney's fees, arising out of or caused by the Exhibitor's
installation, construction, removal or the maintenance of its exhibits, the Exhibitor's
occupancy of use of the Exhibition premises, or any part thereof or as otherwise
caused by the Exhibitor, its agents, representatives, invitees or guests.
17. SECURITY AND PROPERTY INSURANCE
The Organiser shall provide perimeter guard service during the hours the exhibit
area is closed. However, the Exhibitor is solely responsible for the security of its
own exhibit materials and the Exhibitor undertakes to obtain appropriate casualty
insurance covering the same. All property of an Exhibitor is understood to remain
in its sole care, custody, and control in transit to or from within the confines of the
exhibit hall. The Exhibitor agrees to waive all rights of subrogation against the
Organiser, its officers, directors and employees.
18. LIABILITY INSURANCE
The Exhibitor shall obtain, at its own expense, adequate insurance of
comprehensive general liability insurance. The Exhibitor shall furnish, upon
request, at or prior to the Exhibition, certificate of insurance evidencing said
coverage.
19. CARE OF BUILDING AND EQUIPMENT
Neither the Exhibitor nor its representative or agents, shall injure or deface the
walls or floors of the building, the exhibit spaces, or the equipment in the exhibit
spaces. All materials used by the Exhibitor shall comply in all respects with all
applicable laws, rules and regulations respecting fire safety and electrical
equipment. Combustible materials or explosives are not permitted in the exhibit
hall. The Exhibitor shall also comply with all reasonable requests of officials of the
exhibit hall and the Organiser with respect to the installation, conduct and
disassembly of its exhibit.
20. MISCELLANEOUS
This contract contains the entire understanding of the parties with respect to the subject matter hereof and there are no other agreements, understandings,
representations or warranties except as expressly set forth herein. This contract
cannot be assigned, transferred, or sold by Exhibitor. The rights of the Organiser
under this contract shall not be deemed waived except as specifically stated in a
writing signed by an authorized officer of the Organiser.
All terms and conditions of this contract, and any disputes arising from it, are subject to the jurisdiction of the courts in Bangalore (India).
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